How It Works

CODiE Awards Timeline

Nomination Period

  Nominees complete the CODiE Awards Nomination Form

Nominations in content categories are due by October 5.

Software & education category nominations are due by October 5, but the deadline will be extended to October 19 for an additional fee.

First Round Expert Review: A 4 Step Process

1. Assignment of First Round Judges
2. Nominees Provide Judges with Product Access
3. Nominees Demo Products for Judges
4. Judges Complete Evaluations and Score Products

Judge Assignment

Between October 8 and November 2 (content categories) or October 22 and November 16 (software and education categories) nominees will receive information from SIIA on the judges that have been assigned to review their products.

Each product is reviewed by two judges. Individual judges are assigned to evaluate a maximum of five products.

It is each nominee’s responsibility to reach out to their assigned judges to coordinate delivery of product demos and access.

Product Access

Nominating companies are required to provide judges with access to the nominated product(s).

Nominees must submit at least one of the following to all assigned judges by November 9 (content categories) or February 1 (software and education categories):

• Full copy of nominated product (preferred, if possible)
• Website URL and log-in information for online-only products

• Beta versions of software will not be accepted.
• Gold masters are accepted, but not recommended.
• Judges are not required to sign Non-Disclosure Agreements.

Product Demonstrations

Nominee must provide a guided demonstration of the product(s) that focuses on the category criteria supplied by SIIA.

When your nomination form is complete, SIIA will send you additional information and tips on preparing your demo. We advise nominees to start demo preparations in advance of receiving judge assignments.

Live demos are allowed ONLY with the agreement of the judge(s). Nominees may not harass judges to view live demos. If a judge requires a recorded demo, the nominee must provide the judge with one. One demo may be scheduled for both judges simultaneously, if all parties are in agreement; it may be necessary to hold separate demos based on each judge’s availability.

Content and Software Demos: If you are able to schedule a live demo, you are encouraged to do so.

Education Demos: Please remember that our judges are educators and administrators and it may not be feasible to coordinate a live demo with them so many will request a recorded demo.

Product demos must be completed by November 30 (content categories) or February 1 (software and education categories).

Judge Evaluations

Once a judge completes examinations of the assigned products, s/he will be tasked with completing a scoring survey that has been based on a set of category-specific criteria developed by SIIA. After all judges have completed scoring for a product, the average score is calculated and used as the basis for qualification as a finalist.

Judges must submit their final scores by December 11 (content categories) or February 15 (software and education categories).

  JUDGING & FIRST ROUND REVIEW RULES & RESTRICTIONS

Announcement of Finalists

Finalists are selected based on the scores from the review phase. The number of finalists selected is dependent upon the total number of nominees within a category. The selection is based on the following scale:

5 total nominations in a category = 3 finalists
6-10 total nominations in a category = 4 finalists
11-15 total nominations in a category = 5 finalists
16-20 total nominations in a category = 6 finalists
21-25 total nominations in a category = 7 finalists
26-30 total nominations in a category = 8 finalists
31-35 total nominations in a category = 9 finalists
36-40 total nominations in a category = 10 finalists

Second Round Peer Review: SIIA Members Vote

Once finalists are announced, SIIA members are tasked with reviewing the products and voting on what they believe is the best product in each category. Member voting counts for 20 percent of a nominated product’s overall score in the selection of winners; scores carried over from the first round review process accounts for the remaining 80 percent.

Only active SIIA Members may vote in the second round. Member companies are provided one vote per company in each category within their designated interest area.

Unlike the first round, the second round of the CODiE Awards is not an intensive product review, because SIIA Members are invited to vote in multiple categories over a shorter timeframe. Our members will use the profile information, videos and supplemental links provided by finalists to become familiar with their products.

Members will vote between December 17 and January 4 (content categories) or March 18 and April 5 (software and education categories)

Announcement of Winners

Winners will be announced at a special CODiE Awards dinner during one of three conferences:

• Content Categories: Information Industry Summit, January 2013, New York, NY
• Education Categories: Ed Tech Industry Summit, May 2013, San Francisco, CA
• Software Categories: All About the Cloud, May 2013, San Francisco, CA

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Software & Information Industry Association.